17th Cambridge Workshop on Cool Stars, Stellar Systems and the Sun
June 24-29, 2012
The proceedings will be published as a double issue of Astronomische Nachrichten - Astronomical Notes (AN). It has the advantage of being refereed and of being printed within a half a year of the conference. Its on-line publication date is foreseen before christmas 2012, while the print publication will be in January 2013. The volume number of AN will be 334, issue 1-2. However, for this to happen, we need your contributions no later than six (6) weeks after the conference. The editorial office will make all efforts to handle your articles very swiftly. It's a unique chance for your results to be published very rapidly in a peer-reviewed journal and being presented at CS17 at the same time!
The deadline for uploading your contribution to the proceedings submission page is
August 15, 2012, 00:00 UT.
Only the invited and contributed talks of the plenary sessions plus the summaries of the splinter sessions will be published. Poster contributions are not foreseen for the proceedings, so please do not submit poster papers. These will be collected and published separately and appear online via a dedicated webserver at CSIC/IEEC. The individual splinter contributions will be handled independently by the respective splinter organizers and are also not part of the proceedings.
We will have a “proceedings info stand” during the meeting in the registration area. Ask the editors or the LOC there for further publication hints and details.
Technical details:
The LaTeX macro. All contributions must be written in
standard LaTeX and use the AN LaTeX class file. The easiest way of creating an
article is to download and untar the full macro package from the link above and
re-fill the example article guide-final.tex with your specific contents. It is easiest for us if
you rename this guide file yourname.tex and continue
to name your figures like F1_yourname.eps,
F2_yourname.eps etc.. By the way, our print company
subcontracted by Wiley VCH prints solely on postscript pages with postscript
fonts. If you have jpg’s, pdf’s etc. as graphic material in the text, we must
convert them to eps in any case, so please try to convert them already
yourselves. This way ensures that the product looks like you had envisioned it
in the first place. In case these eps files get prohibitively large, please
submit the original graphics file as well and contact us (see below).
Key words. Papers must accompanied by key words. These are published together with the paper and must be choosen from the current list of predefined key words at http://www.aip.de/AN/keywords.html
Page limits. Invited reviews, 6 pages; contributed talks, 4 pages; splinter summaries, 4 pages. Note that one AN journal page approximately hosts the text of two ASP or CUP proceedings pages.
Color pages. The print version of the proceedings will be in black and white but up to two color pages are included by default, plus the cover of course. The editors have the choice to award the color pages to articles that, i), have an appropriate color figure in the text and, ii), are logistically in such an order that they can be printed on color paper in one run through the printing machine. Note that the final, online pdf articles will be in full color in any case. These high-resolution pdf’s will be distributed to the authors shortly before they go to press. Besides, every author has the possibility to buy one or more color pages for the print version for EUR 495,- for the first page and EUR 395,- for each following page. A cost confirmation form will be send by Wiley VCH directly to the author.
Refereeing, permissions for reprint. We emphasize that your contribution will be refereed. However, for proceedings issues like the one for this meeting, the referee has more the task to help the author and the editor rather than to argue on nitty-gritty details. The referees are still anonymous though, although most of them will be recruited from the meeting itself. Among the main tasks of the referee is to ensure that a contribution is original, i.e. has no obvious “cut-and-paste” portions from other articles in it or plain copies of figures etc.. We urge the authors at this point, that such articles must be rejected. Of course, review articles can still make use of third-party graphics by just citing their full reference and the legal reprint source. If, e.g., someone wants to reprint a figure from, say, an ApJ article, this is fully legal if properly cited and permission has been granted. Please tell us such a situation during your submission process. We will then get permission for this particular figure from ApJ for you.
Movies. AN is also offering the possibility to publish movies, as long as standard formats are being used (mpeg, awi, stacked gif etc.). A movie-viewing and downloading portal is available on the AN home page and your movies could be seen by all AN subscribers worldwide. Movies must be smaller than 10 MB per entity though.
Transfer of copyright. With the submission of the article, the author(s) agree to transfer the copyright of that article to Wiley VCH Berlin. There is a form that must be signed by the author and submitted along with the article (electronic submission is preferred but classic paper copy or fax is fine as well). Any preprint server to which the article may be sent to must mention the copyright source, e.g. “G. H. Author, 2013, Astron. Nachr. 334, in press”, or “submitted”.
Delivery address, additional print copies. We will use the postal address with which an author registered as the delivery address of your personal proceedings issue. Coauthors not registered with CS17 will not receive a proceedings copy. Further copies can be ordered for EUR 38,- per issue including postage until December 1st, 2012 through Wiley VCH Berlin, Rothestr. 21, D-10245 Berlin. Please use the attached order form and sent it to rhagen@wiley.com. An order after Dec. 1st is possible but will cost more due to reprinting efforts.
Please mention "CS17" in the field for messages to the editor when submitting your article. The proceedings are handled through the normal submission system of AN. Questions can be addressed anytime to the proceedings editors (Klaus Strassmeier kstrassmeier@aip.de and Mercedes Lopez-Morales mlopez@ieec.uab.es) or to AN@aip.de once a paper has been submitted.Order form for additional article reprints